MAS PTA JOB DESCRIPTIONS

Currently, the MAS PTA is looking to fill several positions for the 2011-2012 school year. Click here to see what might interest you!

CO-PRESIDENTS

• Oversee all of the PTA committees and activities
• Direct Executive Board
• Manage & maintain PTA budget along with Treasurer
• Communicate & manage PTA Council relationship including meetings, et al
• Generate ideas & liaise with Principal and School Staff

CO-PRESIDENTS' RESPONSIBILITIES

1. 2 PT Council meetings per month:
   1x/mo. On Monday am 9:15-11:30
   1x/mo. On Friday am 9:15-11:30
   
   
2. 1 MAS PTA Executive Team Meeting per month:
   Team decides which day/night of the week is best for everyone.
   
   
3. Meetings with the Principal and Assistant Principal every 2 weeks:
   Times and dates determined by Principal & Co-Presidents.
   
   
4. Meetings between Co-Presidents
   Meetings/ phone calls determined by the Co-Presidents.
   
   
5. School Board Meetings:
   Each Co-President determines how many of these they attend.
   (Exec. Members have to attend 1/year.)
   
   
6. Meetings with the Superintendent of Schools (Paul Fried):
   Approximately 3 times a year for 1-1.5 hour
   
   
7. 3 or 4 Elementary School Only Co-President Meetings per year:
   Wednesday day. Each school sponsors one/year.
   
   
8. Miscellaneous Meetings:
   PTA Meetings ­ 3 per year in the evening.
   Parent-Principal Coffees ­ 1/month
   Attend events as a parent; Fair, Play, Bike Rally, et al.
   Attendance at various other PTA Events; 5th Grade Graduation, Volunteer Luncheon, et al.
   
   
9. Miscellaneous:
   Sign checks
   Available to answer questions by phone
   Help design the school calendar for the next year.
   
   ALL VP’S TO ATTEND EXEC. BOARD MEETINGS ­ 1X MONTH & POSSIBLY ? DISTRICT MEETINGS

PER YEAR
ATTEND ANY GENERAL PTA MEETINGS THROUGOUT YEAR


TREASURER

• Manage PTA budget via excel spreadsheet
• Manage membership and Bank Savings Program
• General bookkeeping, accounting and check writing
• Liaise with Committee VP’s on individual project budgets, i.e., fundraisers, luncheons ­ supply cash boxes & cash for events
• Maintain individual project budgets along with VP’s via spreadsheets so we can accurately report numbers

VP - COMMUNICATIONS

• Manage planning council and Septa Liaison
• Manage Pre-K Liaison
• Manage Voter Registration/Budget
• Manage Website/Technology, Publicity and Directory
• Communicate and update with Co-Presidents periodically
• Manage & maintain each committee budget & work with Treasurer to report  updates
• Develop & Generate all committee timelines

VP - GRADE LEVEL

• Manage 5th Grade Graduation
• Coordinate, liaise and meet with Grade Level Chairs periodically to organize grade specific events, utilize Grade Levels to disseminate information & garner Volunteers through Class Parents
• Manage Grade Level Chairs including their communication w/class parents on key issues
• Meet with the Principal bi-monthly with Grade Level Chairs
• Manage After School Clubs, Incoming K-Orientation and Beautification committees
• Maintain budget for all Committees & report periodic updates to Treasurer
• Generate all committee timelines

VP - INTERNATIONAL FAIR

• Manage all facets of the Fair including:
• Silent Auction
• Volunteers
• Snack Shack
• Crafts/Games/Prizes/Food Service/Theme Baskets
• Maintain budget
• Liaise with other VP’s for publicity efforts, donor solicitations
• Keep logged information/communication 
• Communicate with Co-Presidents
• Generate all timelines
• Maintain budget & report periodic updates with Treasurer

VP - PARENT SERVICES

• Develop timelines and budgets for each project
• Projects include: Hospitality, Sunshine, Special Relatives’ Day, Newcomers/Tours, Library Volunteers, Publishing Room, Staff Recognition Day, Grade Level Parent to Parent Meetings, Volunteer Appreciation

VP - SCHOOL COMMITTEES

• Develop & maintain timelines & budgets for each project
• Manage Projects including: Accelerated Reader, Health & Safety/Wellness, Pictures, Student Work Celebration, Turn Off TV Week, Yearbook, Summer Reading Challenge

VP - CULTURAL ARTS

• Work with administration & faculty for appropriate enhancements i.e. assembly’s
• Develop timelines & budgets & maintain with Treasurer
• Manage Heritage Month, MAS Pre-K/K Dinner/Auction and Student Cultural Arts

VP - SCHOOL PLAY

• Manage Junior Company & Annual Spring Play
• Develop timeline & budget

VP - FUNDRAISING

• Develop timeline and budgets for each initiative
• Generate new ideas
• Oversee each committee (Book Fair, Gift Wrap, Bake Sales, School Spirit Store, School Supplies, Spring Fund-Raiser, K/Pre-K Potluck)